Back 2 School Information 2019

Student Permission and Medical Information - Updates for all children

Start typing and select your child's name *
IMPORTANT. Start typing and choose the Student Name from the list provided.
Parent Email *
Child's Room Number *
Permission to Publish
At Pillans Point School we give our students a lot of opportunities to share their learning with others. This consent allows us to share your child’s work and we would only do this in the right places, for example, in the school newsletter, in our local newspaper or at the local library.
Permission to publish *
Permission to share Images and Recordings
At Pillans Point School we give our students a lot of opportunities to use ICTs to record their learning, share their work and also promote our school. This consent allows us to digitally record visual images or sound recordings of your child and we would only do this in the right places and in line with our school policy, for example, our school website, a seesaw account or assemblies.
Permission to share Images and Recordings *
Permission to Participate in Local Events and Trips
At Pillans Point School we give our students a lot of opportunities to learn within our local community. This consent allows us to take your child on school trips that are local (within a 1-2km radius of the school) and we would only do this if it is a standard trip with low risk, for example, to Rutherford Park or local schools. You will be sent a notice with details about the event and you can tell us if you do not want your child to take part in a particular school trip. Where a trip is outside our local area (more than 1-2km) or involves more risk than usual (such as swimming at the pools) we will always send a consent form home for this.
Permission to Participate in Local Events and Trips *
ICT and safety agreement

We understand and accept that Pillans Point School:

  • supports students as they learn the skills required to become successful digital citizens
  • has a policy and procedures which outlines the schools digital citizenship approach
  • expects all students to be capable of working within the guidelines
  • provides access to the internet and other communication technologies because it believes that they enhance the teaching and learning process
  • encourages responsible behaviour by students when using technology to help protect themselves and each other from experiencing harm online
  • takes any form of online bullying in or outside of school seriously
ICT and safety agreement *
Cool Bananas - Values based Education Programme
Pillans Point School works alongside the Cool Bananas Team throughout the school year. Each of our 4 teams attend a 30 minute Cool Bananas session for 2 out of the four terms a year on a Thursday from midday. The Cool Bananas programme exists to reinforce acceptable standards and values that build a positive culture at home and at school. Cool Bananas offer a half hour programme with a team of trained presenters (2 or more). This is a free service that we offer our primary school community. The values and standards we teach are from a Christian perspective and it is recognized by C.E.C (Christian Education Commission) of New Zealand. Cool Bananas is a values programme that enhances the schools requirements to teach a values curriculum. Cool Bananas welcomes the diversity of all cultures and invites all to participate in our program regardless of values and beliefs. IS RELIGION IN PRIMARY SCHOOLS PERMISSIBLE? Yes – Under the 1964 Education Act ("religion in NZ Schools" and the NZ "Bill of Rights" Act, 1990) religious instruction and observance is permitted as long as it is done in a way that does not discriminate against anyone who does not share that belief.
Cool Bananas - Values based Education Programme *
Medical Information
Permission is given for the Vision and Hearing Testing Team to assess my child when needed?
Vision Hearing Testing *
Does your child wear glasses?
Wear Glasses *
Permission is given to seek medical assistance for my child if required urgently and I can not be contacted?
Medical Assistance *

Ōtūmoetai Kāhui Ako – Community of Learning

Learning Support Consent Form

Why we are sharing information?

Our school/kura/early childhood centre is part of a group of education providers that shares information to:

  • identify children and young people who might need additional learning support
  • ensure that the adults who work with children (such as teachers or teacher aides) have the skills and resources they need to support them
  • decide what additional learning support would help children and young people, whether individually or in groups.

The Ministry of Education may use information on the register for the purpose of administration and analysis, for example to find out about the overall numbers of children requiring specific types of support. This will allow the Ministry to plan ahead for numbers of staff and specialists, and other services and types of support.

What information we will share?

The members of our Ōtūmoetai Community of Learning - Kāhui Ako

Pillans Point School, Matua School, Bellevue School, Bethlehem School, Brookfield School, Otumoetai Primary School, Otumoetai Intermediate, Te Wharekura o Mauao, Otumoetai College and ,Active Kids Early Childhood, Bethlehem Community Preschool, Biggles Early Learning, Brookfield Free Kindergarten, Elm Tree Early Learning Centre, Fern Garden Preschool and Childcare Centre, Kidswise Early Learning, Lollipops, Matua Plunket Kindergarten, Montessori Bethlehem, Montessori, Natures Cove Early Learning Ngatai Road, Nestlings Preschool, Opeys Plunket Education and Care Centre, Otumoetai Free Kindergarten, Scuola Montessori, Shalom Kindergarten, Village Preschool and Childcare, Topkids Ngatai Road, Topkids Waihi Road, and the Ministry of Education share information for a collective learning support register that contains:

  • name, gender and ethnicity to identify support that reflects the child’s identity, language and culture
  • date of birth and year level, to identify support that is appropriate to their age
  • the type of support needed
  • any health issue, disability or learning difficulty that means a child needs particular types of support
  • services and support they are already receiving

If you agree, we will put information about your child’s additional support needs on the Ōtūmoetai Community of Learning - Kāhui Ako Learning Support Register.

Who will see the information?

Only a small panel team of people will have access to the register for the purposes explained in the first paragraph. It will include:

  • a designated school staff member with responsibility for learning support (e.g. special education needs teacher)
  • the designated Kahui Ako Coordinator
  • a resource teacher learning and behaviour
  • the Kahui Ako designated MICAMHS clinicians
  • the learning support facilitator (a Ministry of Education staff member)


These people will meet regularly to discuss the register and how best to respond to the needs of children and young people on the register.
In some situations, other organisations may be able to help to determine the appropriate support for a child or young person. We will seek your agreement before other organisations are involved.

How we will keep the information safe?

Any information will be transmitted and stored securely via password protected files, which only authorised people will be able to access.
Information about children and young people no longer enrolled with an education provider in the Otumoetai Kahui Ako will be removed from the register.
Students no longer needing learning support will be kept on the register and monitored for a time then removed from the group register.

How you can see and correct the information?

You can request access to the information through the school/kura Principal and may correct any inaccuracies.

What will happen if you don’t agree to your child’s information being shared?

If you do not agree to your child’s information being included on the register, we will still provide support for your child’s needs within our school/kura/early learning service. But if your child’s information is not on the register, they may not be able to gain early access to resources provided across the group.

You can decide to withdraw your consent at any time by contacting your school.

I agree to personal information about my child being included on the register and that information being shared with the group of people listed for the purposes explained above. *



January Office Opening

The office will re-open on Wednesday 30th January 2019.

Most things can be purchased and sorted online via our website.

Uniform sales will be onsite from this date too.

If you need to make contact outside of these dates please email Matt Simeon Principal

Sport Registrations

Sports Registrations will be open from Jan 21st.

Registrations are located on the school website under sport.

Term 1 Starts at 9am on Monday 4th February 2019

Term Dates:

Term 1 4th February - 12th April
Term 2 29th April - 5th July
Term 3 23rd July - 27th September
Term 4 14th October - 19th December


All payments will be live on the school website on Monday 21st Jan 2019.

Please ensure you have your bank account login and details ready as our online payment allows you to login directly to your bank account to pay.


School Donation 

We invite our school families to partner with us at Pillans Point School, so that we can continue to provide our children with the best Adventurous Learning opportunities in 2019.

Payment of the School Donation fee of $100 pays for ...

  • School pool (maintenance and running cost for the year)
  • Additional Reading resources (instructional books)
  • Additional Library books (recreational reading)
  • Additional Maths resources
  • Art and craft supplies
  • Music and drama resources
  • Sports Co-ordinator role (contribution)
  • Sports Equipment
  • Sports Uniforms
  • Digital tools for learning (iPads, apple tv, chromebooks)
  • IT Technician (contribution)
  • Enviroschool initiatives (school garden and planned planting)

Your school donation can be claimed as a Tax Credit. To claim, complete the Tax Credit Claim Form (IR526) and attach your receipt.

Activity Fee

To streamline the payment system for various experiences and events, we request parents to pay a one off annual activity fee of $65.00 (adjusted for learners starting throughout the year).

The Activity Fee covers costs for all trips and adventures planned for 2019 such as Gobsmacked, Funky Fun days, Art Gallery visits, EOTC experiences, visiting shows and water safety courses.

Please note that Senior school camp does incur a separate cost as does one off events that children sign up for such as choir and kapahaka.


We like to encourage families to purchase our school stationery packs which are very competitively priced through Bay Office Products. This also takes the hassle out of having to go shopping for stationery and also ensures the quality of the stationery so it lasts throughout the year. We also have great after sales service where any faulty stationery is replaced with no fuss to families or school.

Packs can be purchased via our website and will be available from 21st January 2019. It is as simple as going to the front page of the school website and clicking on the yellow 'pay online' tab.

As a school, we prefer payments online thanks.

The screen shots below shows you the simple process for paying for your child's Donation, Activity Fee and Stationery Pack.

Once confirmation of payment has been confirmed in our bank account, the stationery pack will be labelled with your child’s name and delivered to their classroom on the first day back at school.

For stationery packs not ordered and paid for through the website, you will still be able to pay online direct to the school bank account number: 12-3146-0027832-02 using your child’s name and 'stationery' as a reference.

Eftpos, cash purchases / payments for the above items will be available at school on Wednesday 30th January, Thursday 31st January, Friday 1st February from 9am to 3pm.

Stationery is being sold from Rm 12 and Uniform is being sold from Rm 18.

Optional - All stationery paid for prior to the first day of 2019 can be picked up from school on day 1 and taken home for covering of books.

Optional – Moa team children can provide headphones to use with learning devices.

If you would like to purchase your own stationery, please contact the office for a list of what your child needs.

Please Note: Our bank account is now ASB 12-3146-0027832-02


Eftpos, cash, cheque purchases / payments for the uniform items will be available at school (from rm 18) on Wednesday 30th January, Thursday 31st January, Friday 1st February from 9am to 2pm.

Uniform Expectations


All students are to arrive at school and leave from school in their Pillans Point uniform.
Uniforms are to be worn clean, neat and tidy
Students are encouraged to take pride in wearing their school uniform
Nail polish and cosmetics are not permitted
Second hand uniforms may be available
Full school uniform will be worn to school Monday - Thursday. Children can wear their House tee shirt on Fridays with the school short/skort.

Items of jewellery can be easily lost or damaged at school. They may also cause injury to the wearer or other students. For safety reasons these are not to be worn. The school accepts no responsibility in the case of loss, damage or injury.

However, students may wear:

a) one small earring stud per ear
b) a necklace of religious or cultural significance - to be worn underneath polo shirt
c) a medical identification tag as required
d) a School Adventurous Learner band.

During summer (Terms 1 and 4), all pupils are encouraged to apply sunscreen at home before school and are expected to wear the regulation school sunhat while outdoors.

Our Sun Smart policy is: No hat - play in the shade.

Purchasing Additional Uniform items

The school has stock on hand should you require additional uniform items.

If you have any uniform enquiries or need to purchase uniforms please contact Loretta in the office or email

School Communication

We use a variety of communication tools at Pillans Point School to keep you updated on all of the latest news, events and achievements. These include...

  • Pillans Point Facebook Page
  • Weekly Newsletters (emailed home every Friday during term time) Click here to register
  • Pillans Point Website
  • 'Up School' App (see below)
  • email (person's first name, initial of surname followed by
  • telephone (07 576 9407)
  • face to face contact

Updated School App

Please delete the old app and install this one as our original app no longer works.

The APP is called UP school and you chose Pillans Point School within this app.



Medication Requirements

Just a reminder and some clarification about the health and safety procedures for all medications at school.

For both long term medication such as asthma atomisers, epi-pens, ointments etc and any short term medicines for a recent illness, such as antibiotics. The school must have on file a Medicine Authority Form completed by the parent. This gives the school written consent to administer the correct dosage to your child and it is recorded in our register.

The exception however, is for pain relief medication such as Panadol, Pamol, Paracetomol liquid (but not asprin). We can only administer one dosage and if more is needed then parents will be contacted and the child should go home.

For safety reasons all medication must be presented to the office by a parent/caregiver (not a child) for safe storage in the sickbay or staff fridge.

It is at this time when the medicine form must be completed giving consent to administer the medicine. It is then placed on our school records. A child can not just bring in the medication to the office. Without a form completed, the medicine can not be given.

A child will approach their class teacher when their medication is needed, they then come to the school office where our office staff administer the medicine, which is in a named container, and the dosage is recorded in our medicine register.

A child should not have medicine of any type in their school bag. When children go off site for an event then the teacher will collect any medications needed by the children in their care from the sick bay and it will be transported in the first aid kit.

Please make sure we have your correct contact details on record at all times to ensure we can contact you if and when required.